Application form

SUBMISSION GUIDELINES

Before filling in this application form, please read carefully the 1st Call Guidelines.

Fields marked with the asterisk (*) sign are mandatory. Your application cannot be submitted if any of these fields are left empty.

Please adhere to the stated minimum and maximum number of words assigned to the fields in the form. Please adhere to the stated file extensions and sizes assigned to file fields in the application form.

Submitting the application with uploads included may take some time. Please do not close your browser before you are notified that the application was sent.

Any question related to the application may be sent by e-mail until 23 July 2018 to the following address: info at cultureatworkafrica.net

Application deadline: Friday, 21 September 2018 at 12:00 (GMT)

  • Please indicate under which of the 2 Lots your project is submitted (see 1st Call Guidelines).
  • LEAD APPLICANT ORGANISATION

  • Maximum 500 characters, spaces included.
  • Not-for-profit / profit, public/private: e.g. association, foundation, cooperative, institution, etc.
  • Please enter a value between 1900 and 2018.
  • Specify in which African countries the organisation has worked or is currently working.
  • Indicate if your organisation is affiliated to any national, regional or international organisation or network.
  • In a few words (maximum 1000 characters, spaces included), describe the main working areas of your organisation (e.g. cultural, artistic, educative, social, etc.)
  • List the goals and objectives of your organisation (maximum 1000 characters, spaces included).
  • Describe the lead applicant’s involvement in the project (maximum 1000 characters, spaces included).
  • If you do not have any, please indicate.
  • Please list two persons that can introduce your organisation (name, position, institution, web or blog, email, phone number). They cannot be part of the applying organisations (lead applicant or co-applicants), nor be member of the Culture at Work Africa consortium.
    Name and OrganisationReference data 
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  • Please upload an official document that proves that the organisation legally exists – e.g. register(s), official gazette, VAT registration, etc.
    All official documents must be submitted in English or French. If the documents are in other languanges, an official translation into English or French must be provided herewith.
    Permitted file types: pdf, jpg, jpeg, bmp, gif, png.
    Maximum file size: 5MB
    Accepted file types: pdf, jpg, jpeg, bmp, gif, png.

  • CO-APPLICANT ORGANISATIONS

    The main applicant must involve at least one co-applicant (see 1st Call Guidelines).

  • Not-for-profit / profit, public/private: e.g. association, foundation, cooperative, institution, etc.
  • Please enter a value between 1900 and 2018.
  • Specify in which African countries the organisation has worked or is currently working.
  • Indicate if the organisation is affiliated to any national, regional or international organisation or network.
  • List the goals and objectives of the 1st co-applicant (maximum 700 characters, spaces included).
  • In a few words (maximum 700 characters, spaces included), describe the main working areas of the 1st co-applicant (e.g. cultural, artistic, educative, social, etc.) and its role in the project.
  • If they do not have any, please indicate.
  • In a few words (maximum 700 characters, spaces included), describe previous projects and activities carried out by the 1st co-applicant and the lead applicant.

  • (It is mandatory to fill in the information on the second co-applicant if you have more than 1 partner).
  • Not-for-profit / profit, public/private: e.g. association, foundation, cooperative, institution, etc.
  • Please enter a value between 1900 and 2018.
  • Specify in which African countries the organisation has worked or is currently working.
  • Indicate if the organisation is affiliated to any national, regional or international organisation or network.
  • List the goals and objectives of the 2nd co-applicant (maximum 700 characters, spaces included).
  • In a few words (maximum 700 characters, spaces included), describe the main working areas of the 2nd co-applicant (e.g. cultural, artistic, educative, social, etc.) and its role in the project.
  • If they do not have any, please indicate.
  • In a few words (maximum 700 characters, spaces included), describe previous projects and activities carried out by the 2nd co-applicant and the lead applicant.

  • (It is mandatory to fill in the information on the 3rd co-applicant if you have more than 2 partners)
  • (Not-for-profit / profit, public/private: e.g. association, foundation, cooperative, institution, etc.).
  • Please enter a value between 1900 and 2018.
  • Specify in which African countries the organisation has worked or is currently working.
  • Indicate if the organisation is affiliated to any national, regional or international organisation or network.
  • List the goals and objectives of the 3rd co-applicant (maximum 700 characters, spaces included).
  • In a few words (maximum 700 characters, spaces included), describe the main working areas of the 3rd co-applicant (e.g. cultural, artistic, educative, social, etc.) and its role in the project.
  • If they do not have any, please indicate.
  • In a few words (maximum 700 characters, spaces included), describe previous projects and activities carried out by the 3rd co-applicant and the lead applicant.
  • LEAD APPLICANT CONTACT PERSON

  • PREVIOUS PROJECTS

  • If this is not your first project, please add the required information for at least one previous project.
  • TitleTypeLocation(s)Year 
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    If yes, please fill in the following fields for at least one previous project.
  • TitleGrant reference numberLocationYear 
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  • Please give a maximum of three links that show examples of your previous projects related to the current project. Use the ‘title’ field to indicate what the link refers to.
    Please do not submit links requiring a password, nor links to any file exceeding 200 MB.
    TitleLink 
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  • PROJECT INFORMATION

  • Indicate the country(ies) in which the project will be implemented.
  • The project shall take place between 15 November 2018 and 15 May 2020.
    (Minimum 12 months and maximum 18 months).
    Start date (month 2018)End date (month 2019 / 2020)Total (no.) months 
  • Please fill in carefully the following sections, taking into account the elements under the “Evaluation criteria” section of the 1st Call Guidelines.
  • A short presentation of the project (maximum 1000 characters, spaces included). This descriotion may be used by Culture at Work Africa for communication purposes.
  • Please list and describe the overall objective and the specific objective(s) of your project (maximum 1000 characters, spaces included).
  • Describe the following: (maximum 2000 characters, spaces included):

    1. How will your project’s strategy replies to the call for proposals priorities and objectives;
    2. Main activities throughout the project, including the expected results and outputs;
    3. Your organisation’s and co-applicant’s current national, regional and international relations and partnerships, their relevance in the project.
  • Describe the featured target group(s) and final beneficiaries, how their needs have been defined and addressed, and how they will be reached through the foreseen activities (maximum 2000 characters, spaces included).
  • Indicate the innovative approaches and elements proposed by the project to address the call for proposals priorities (maximum 2000 characters, spaces included).
  • Describe the quality of partnership and work team involved in the project (maximum 2000 characters, spaces included).
  • Describe how you will implement the project: resources, operational and financial capacity of the lead applicant and co-applicant(s), sequence and calendar of activities, and any other relevant information (maximum 2000 characters, spaces included).
  • Describe how the expected results will be achieved and evaluated according to the indicators set. Describe in what way the results will go beyond the organisations involved. Indicate the expected long-term impact of the project (maximum 2000 characters, spaces included).
  • Please refer to: EU visibility guidelines
    Describe how you will communicate and disseminate the project, resources, supports, and any other relevant information (maximum 1500 characters, spaces included).
  • PROJECT LOGICAL FRAMEWORK *

    Summarize the project’s objectives, expected results and activities, and provide the indicators (quantitative and qualitative) and sources of verification (e.g. reports, surveys, lists of participants, etc.) that will serve for the project’s assessment.

  • Overall objectiveIndicatorsSources of verification 
  • Specific objective(s)IndicatorsSources of verification 
  • Expected resultsIndicatorsSources of verification 
  • PROJECT BUDGET

    Per EU’s regulations, the amount provided by Culture at Work Afrtica will cover up to 80% of the total cost of the activity. In duly and exceptional justified cases the contribution may amount up to 90% of total costs. The budget must include 13% for mobility, capacity building and/or networking activities, a maximum of 5% for external audit costs and a maximum of 7% of indirect costs.

  • Please do not use letters or any kind of punctuation, separation or signs.
  • Grants may amount up to 80% of the Budget’s total eligible costs. In duly and exceptional justified cases the contribution may amount up to 90% of the total eligible costs.
    Please do not use letters or any kind of punctuation, separation or signs. Please note that the grant requested must fall between a minimum of 20,000.00 Euro and a maximum of 60,000 Euro
  • Please download the following file: Budget. Fill the different table fields according to your project. Please indicate the activities and items that are related to mobility, networking and capacity building.
    Once the file completed, please upload it here.
    Accepted file types: xlsx.
  • Please fill in a breakdown of your total budget as per the main overheads of the Budget form, not just the amount requested from Culture at Work Africa.
    The items include human resources, travel and subsistence, consumables and supplies, rental, other costs, mobility and capacity building activities, and indirect costs.

    Numbers only. Please do not use any kind of punctuation, separation or signs. Do not use spaces.
    ItemCost 
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  • (see 1st Call Guidelines, section 2. Financial provisions, 2.3. Co-financing)
    Are you receiving (or have applied to) funding from other sources?
  • SourceAmount (Euro)Status (confirmed/unconfirmed) 
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  • SUPPORTING MATERIAL

    How you would like to send your supporting documents? (You can use any of these means or both)

  • Upload the files containing your supporting material (The documents should be all contained in a single archive. Permitted file types: zip, rar, gz, tgz. Maximum file size: 10 MB)
    (The file will be uploaded after submitting the application)
    Accepted file types: zip, rar, gz, tgz.
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